CITIZEN'S RESPONSE

HERE IS A CITIZEN'S RESPONSE TO THE MAYOR'S RESPONSE. IT INCLUDES RESPONSES TO ONY 13 OF 23 IDENTIFIED INFRACTIONS.  WE WOULD STRENGTHEN RAGSDALE'S RESPONSE AS SHOWN. WE WOULD ALSO DEMAND AN IMMEDIATE RESPONSE TO THE TEN OR SO APPARENTLY-MISSING AUDIT FINDINGS. POLICY AND PROCEDURE FINDINGS   CITED DEFICIENCY MAYOR'S RESPONSE ACCEPTABILITY OF RESPONSE INDICATED ACTION 1 RECEIPTS NOT PROPERLY  FORWARDED TO FINANCE DEPT FINANCE DEPARTMENT WILL MAINTAIN ALL ORIGINAL RECEIPTS MINIMAL MONITOR AND ASSESS REGULARLY 2 PREAPPROVAL NOT REQUIRED FOR PURCHASES MANAGEMENT DOES NOT CONCUR NOT ACCEPTABLE INTEGRATE W/PURCHASE ORDER SYSTEM AS DIRECTED 3 CREDIT CARD LIMITS EXCEEDED MANAGEMENT CONCURS (CONDITIONALLY) UNACCEPTABLE AS CONDITIONED IMPOSE AND AUDIT LITERAL COMPLIANCE TO COUNTY POLICY SECTION IV-4.3 4 PERSONAL PURCHASES MADE MANAGEMENT CONCURS (CONDITIONALLY) UNACCEPTABLE AS CONDITIONED MAKE THIRD OFFENSE PUNISHABLE BY DISMISSAL 5 CARD OF FORMER EMPLOYEE USED DEFENSIVE EXCUSE PRESENTED NOT ACCEPTABLE ABSOLUTELY FORBID USE OF CARD BY OTHER THAN OFFICIAL NAMED HOLDER;  PUNISH VIOLATION BY DISMISSAL, POSSIBLE PROSECUTION 6 INSUFFICIENT DESCRIPTION OF PURCHASES  PERSONNEL CHANGES, PROTOCOLS INSTALLED MINIMALLY ACCEPTABLE ESTABLISH OBJECTIVE AUDIT SYSTEM AND ROUTINE COMPLIANCE REPORT BY DIRECTOR, FINANCE 7 TRAVEL PROCESS (POLICY 1.4.7) CIRCUMVENTED MANAGEMENT CONCURS IN PART UNACCEPTABLE  COMPLY EXACTLY OR HAVE POLICY CHANGED, APPROVED MAYOR'S OFFICE FINDINGS   CITED DEFICIENCY MAYOR'S RESPONSE ACCEPTABILITY OF RESPONSE INDICATED ACTION 1 QUESTIONABLE PURCHASES AND EXPENSE REIMBURSEMENTS MANAGEMENT CONCURS BUT DISAVOWS ITEMS CONNECTED WITH FORMER EMPLOYEES UNACCEPTABLE A.  SEND FORMAL COUNTY INVOICES, SIGNED BY CHAIRMAN, COUNTY COMMISSION, FOR ALL DEFICIENT AMOUNTS TO ALL EMPLOYEES  IDENTIFIED IN AUDIT;  ACCEPT ONLY BONA FIDE RECEIPTS FROM PURPORTED SELLER AS REIMBURSEMENT JUSTIFICATION  B.  STRENGTHEN AND ENFORCE POLICY IV-4.2a TO INCLUDE DSCIPLINE UP TO AND INCLUDING TERMINATION FOR INFRACTIONS 2 INADEQUATE REVIEW OF PURCHASES PARTIAL CONCURRENCE UNACCEPTABLE REPLACE PRESENT "PAYMENT MANAGEMENT SOFTWARE WITH NEW VERSION WHICH WILL SUPPORT REQUIRED AUDITING 3 INADEQUATE FILING SYSTEM MANAGEMENT CONCURS  ACCEPTABLE PROVIDE COMPLIANT JOB DESCRIPTION FOR NEW POSITION OF OFFICE ADMINISTRATOR, AND HAVE DIRECTOR, FINANCE ROUTINELY MONITOR AND REPORT STATUS OF FILING SYSTEMS  4 TRAVEL REIMBURSEMET PROCESS NOT FOLLOWED PARTIAL CONCURRENCE UNACCEPTABLE UPDATE  TRAVEL POLICY HANDBOOK (AND HAVE APPROVED BY COUNTY COMMISSION).  INCLUDE AUDIT RECOMMENDATIONS WITH NO EXCEPTIONS.  ASSIGN  MONITORING RESPONSIBILITY 5 "OTHER REIMBURSEMENTS" MANAGEMENT CONCURS ACCEPTABLE IF TIMELINED IDENTIFY AND INVOICE DESIGNATED PARTY (FINCH) FOR ANY AMOUNTS NOT OBJECTIVELY VALIDATED BY JULY 1 2008 6 OFFICE SUPPY CONTRACT BYPASSED MANAGEMENT CONCURS UNACCEPTABLE AS WRITTEN  ASSIGN MONITORING AND REVIEW RESPONSIBILITY;  STRENGTHEN  NON-COMPLIANCE PUNISHMENT TO INCLUDE  DISCHARGE